Organisation: Pro-Force Ltd

Site: NA

Country/Sector: UK all sectors (except construction and warehousing)

Partner Type: Advanced

Business Type: Small business | Individual site | UK Labour Provider

Company Sedex registration number (ZC): ZC405343898

Site Sedex registration number (ZS): NA

N.B. Click submit at the bottom once all files are ready to be uploaded. Allowed document formats (PDF, DOC, DOCX, PPT, PPTX, JPG).

Business Partner Advanced Commitments
Evidence of Implementation
1. A senior manager has attended all of the following Stronger Together training workshops in the last three years:
  • Advanced Tackling Modern Slavery in UK Businesses
James Mallick
Implementation and Compliance Director
Online
2020-11-24
2. The business has developed, implemented, and annually reviews a policy on:
  • Hidden Labour Exploitation

The title of this policy may differ per business, e.g. for technical, contextual or legislative reasons.

Upload your policy.
3. A senior manager has been appointed with overall responsibility for implementing the business Hidden Labour Exploitation Policy in our operations and supply chain.
Yes
James Mallick
Compliance and Implementation Director
4. The site has implemented at least 70% of Stronger Together’s:
  • Employer Good Practice Implementation Checklist
  • Labour Provider Implementation Interactive Checklist

Checklists available to download here

Please note only checklists completed within the last three months are valid

Upload copy of the recently completed Checklist.
Upload copy of the recently completed Summary Report.
2023-05-16
94
5. An established ongoing management system and training programme is in place to ensure key staff are aware of their responsibilities to address Hidden Labour Exploitation risks, including how to spot the signs of forced labour and hidden labour exploitation at work and how to act appropriately where these have been identified. Key staff can include:
  • Members of the senior management team
  • Supervisors and team managers
  • HR, Payroll and staff involved in direct recruitment
  • Worker and Trade Union representatives
  • Recruitment intermediaries
  • Sub-contracted Labour Providers

* Internal training modules (delivered via our learner management system (LMS)) include responsibility to address hidden labour exploitation risks, how to spot the signs of forced labour and hidden labour exploitation at work and how to act appropriately where these have been identified. * Assessment included with the training, and a certificate is generated and sent when completed. * All staff which engage with workers complete this training. * Quarterly compliance updates are delivered to key staff through LMS. * Matters escalated to line managers and Compliance as per guidance in said training.
6. You implement ongoing awareness raising and engagement activities with workers. This can include:
  • Displaying the Stronger Together workplace posters
  • Issuing Stronger Together worker leaflets to all workers (including any temporary, seasonal and contractor workers via the labour provider/recruitment intermediary/service provider)
  • Delivering training sessions
  • Promoting grievance and whistleblowing channels that are available to report concerns
  • Appointing a Stronger Together/Modern Slavery Champion to promote reporting channels and the signs of labour exploitation
  • Conducting team briefings
  • Promoting the Just Good Work App with workers
  • Conducting worker welfare interviews
  • Collaborating with Trade Union representatives to engage workers
  • Inviting local support services/charities to speak to workers
Upload photo evidence

* Worker handbook outlines grievance and whistleblowing channels. * Stronger Together posters present on noticeboards at all sites. See photo attached. * Just Good Work app promoted via worker handbook, including QR code for quick download. * Modern Slavery Champion - James Mallick, Compliance and Implementation Director * Worker welfare interviews conducted regularly, as are surveys - results of which are summarised and reported via website: https://www.pro-force.co.uk/blog.
7. A session on Hidden Labour Exploitation is incorporated into inductions for new workers, including any temporary, seasonal and contractor workers. Induction content may include one of the following:
  • Awareness videos:
    Daniel and Weronika
    Identifying Labour Exploitation: A New Animation
    Taking Stock: Tackling Labour Exploitation in UK Warehousing
  • Awareness posters and leaflets
  • Share information on how to download Just Good Work
Upload evidence of induction content.

* Induction presentation as attached. * Just Good Work app recommended in worker handbook, with QR code for easy download, which is part of induction.
8. You have engaged with all your labour providers, recruitment intermediaries and subcontractors to require that they:
  • Register with Stronger Together
  • Attend a Stronger Together training workshop, and
  • Are effectively implementing the Stronger Good Practice Implementation Checklist
Yes
9. You regularly conduct pro-active checks for indicators of exploitation. These checks could include any of the following:

- Worker records checks including:

  • Multiple use of the same addresses, indicating multiple/high occupancy
  • Bank accounts to identify unrelated workers paid into one account or accounts with sequential account numbers
  • Shared Mobile phone numbers in contact details
  • Documents for the shared next of kin/emergency contact details
  • Multiple application forms completed in the same handwriting
  • Landlord information to verify if a staff member is providing accommodation
  • Conditions of Employment include freedom of choice; not paying recruitment fees, etc.

- Making workers aware of conditions of employment prior to taking up work
- Using and maintaining a Grievance Mechanism to pick up on worker issues

Yes

Regular (weekly) reports are created by our payroll department, and sent to Compliance for monitoring. Where any suspicious activity is suspected, Compliance liaise with regional managers to remediate. Reports include: * Duplicate bank accounts * Duplicate addresses * Duplicate mobile phone numbers Prior to this, recruitment staff follow internal training which highlights signs of exploitation, to reject applicants which demonstrate suspicious behaviour and escalate to Compliance. Registration process outlines conditions of employment prior to work commencing.
10. The business has established how it will respond where a potential case of Hidden Labour Exploitation is identified, whether with directly employed staff, agency workers or on-site contractors. Any such reports are acted on appropriately.

* Internal training explains how staff should escalate matters should they suspect labour exploitation. * Remediation policy outlines how the business will respond (based on Stronger Together template).
11. The business is committed to share reports detailing the actions taken to address Hidden Labour Exploitation risks, disclosing externally an annual statement detailing the actions taken. The statement accords with legislative requirements and Stronger Together good practice guidance.
Yes
Upload copy of the statement.
File not uploaded

OR

https://www.pro-force.co.uk/rails/active_storage/blobs/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBBNkRYTGc9PSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--67dac2aaecfccff60d24380be5ab69b6e5e14250/1.%20Modern%20Slavery%20Statement.pdf?source=google.com
12. The business receives updates on issues and developments with regards to addressing the risks of Hidden Labour Exploitation. Examples include:
Yes

* Business receives Stronger Together newsletter * Active member of GLAA LP/LU group * Receives GLAA newsletters and updates * Active member of SWS roundtable groups and governance committee * Follow GLAA on LinkedIn